alltrust-blog-4_24_14

Employer Information Report (EEO-1): What You Need to Know

Employer Information Report (EEO-1)

The Employer Information Report EEO-1, otherwise known as the EEO-1 Report, is required to be filed with the U.S. Equal Employment Opportunity Commission's EEO-1 Joint Reporting Committee. The filing deadline for the 2014 EEO-1 Survey is September 30, 2014. Notification letters are mailed to employers beginning in July 2014.

The preferred method for completing the EEO-1 reports is the web-based filing system. Online filing requires you to log in to your company's database with a Login ID and Password. All companies should receive 2014 EEO-1 filing materials by mail no later than mid-August 2014. If you cannot locate your Login ID and/or Password, contact the EEO-1 Joint Reporting Committee at e1lostloginpassword@eeoc.gov.

EEO-1 Report Specifics and Advantages

  • No Installation: The online form is totally web-based. There is no software to download or install.
  • Data Reuse: As much as possible, information is pre-filled from the previous year to speed up data entry.
  • Secure: Data is transferred over the Internet using encryption, ensuring your privacy.
  • Historical Access: Access up to 10 years worth of EEO-1 data for your establishments.

Frequently Asked EEO-1 Filing Questions:

What is the EEO-1 Report?

The EEO-1 Report is a compliance survey report that is mandated by federal statute and regulations and requires company employment data to be categorized by race or ethnicity, gender and job category. A sample copy of the EEO-1 form and instructions are available at http://www.eeoc.gov/eeo1survey.

Who is required to file the EEO-1 report?

All companies that meet the following criteria are required to file the EEO-1 report annually:

(1)   Subject to Title VII of the Civil Rights Act of 1964, as amended, with 100 or more employees

(2)   Subject to Title VII of the Civil Rights Act of 1964, as amended, with fewer than 100 employees if the company is owned by or corporately affiliated with another company and the entire enterprise employs a total of 100 or more employees

(3)   Federal government prime contractors or first-tier subcontractors subject to Executive Order 11246, as amended, with 50 or more employees and a prime contact or first-tier subcontract amounting to $50,000 or more

When must the EEO-1 report be filed?

The annual EEO-1 filing deadline is September 30th.

How can I obtain my company's Login ID and Password?

If you are the company’s designated EEO-1 contact person for the company’s previous year’s EEO-1 report, send an email request to e1.lostloginpassword@eeoc.gov. If you are the company’s new designated EEO-1 contact person, contact the EEO-1 Joint Reporting Committee.

Where should I send copies of the completed EEO-1 report?

If you file online, there is no need to send anything to us. If you use paper forms (by request only), mail the signed, original report to the EEO-1 Joint Reporting Committee. Retain a copy of the EEO-1 report for your files.

What is a company's EEO-1 identification number?

The number printed on the 'Company Name and Address' sheet or the EEO-1 form as CO=XXXXXXX is the unique identification number assigned to your company. The number indicated in a company's database located in the EEO-1 Online Filing System or printed on an EEO-1 form as U=XXXXXXX is the unique identification number for a company establishment. The Unit Number never changes for an establishment. Company Number and Unit Number are used together to identify an establishment within a company.

My company merged with another entity. How should I complete the EEO-1 report?

Please send an email to e1acquisitionsmergers@eeoc.gov.

Does the EEO-1 report require data about job applicants?

No. The EEO-1 report only requires data by race or ethnicity, gender and job categories of employees.

For the paper EEO-1 form and EEO-1 data file, what general quick check can be made for accuracy of reported employment?

Single-establishment companies: The sum on Line 10, Column A, Section D - Employment Data, must equal the sum of Line 10 for Columns B-K.

Multi-establishment companies: The total sums indicated on the Headquarters Report, Establishment Report(s), and/or Establishment List (locations employing fewer than 50 employees) must equal the employment sums indicated on the Consolidated Report or EEOC Form 352B.

Are first-level supervisors, (e.g., supervisors of typing pools, maintenance crews, etc.), classified as “Officials and Managers"?

No. First-level supervisors who regularly join employees under their supervision to do the work themselves must be classified along with those employees they supervise. For help with assigning employees in the correct job categories, visit www.eeoc.gov/employers/eeo1survey/jobclassguide.cfm

How can I obtain EEOC-approved specifications for EEO-1 alternate reporting format (i.e., data file, a sample copy of the EEO-1 form, instructions and the EEO-1 Job Classification Guide)?

You may print each of the above named documents from the following website: www.eeoc.gov/employers/eeo1survey/index.cfm.

May I use employment data from any payroll period during the current survey year?

No. Employment data must be used from one (1) payroll period during the third quarter (July, August or September) of the current survey year.

How do employers file EEO-1 reports?

We strongly recommend that EEO-1 reports be submitted through the EEO-1 Online Filing System or as an electronically transmitted data file. Paper EEO-1 forms will be generated on request only, and only in extreme cases where Internet access is not available to the employer. Instructions on how to file are available on the EEOC website at www.eeoc.gov/employers/eeo1survey/howtofile.cfm.

Is EEO-1 data confidential?

Yes. The Commission is required by law to keep individual employer EEO-1 reports strictly confidential.

What do the EEOC and OFCCP do with the EEO-1 survey data?

Both the EEOC and OFCCP have used the EEO-1 since 1966.

The EEOC uses the data to support civil rights enforcement. The EEOC also uses the data to analyze employment patterns, such as the representation of female and minority workers within companies, industries or regions.

OFCCP uses EEO-1 data to determine which employer facilities to select for compliance evaluations. OFCCP’s system uses statistical assessment of EEO-1 data to select facilities where the likelihood of systematic discrimination is the greatest.

Where can employers find more information about the EEO-1?

General information about the EEO-1 can be found at the EEOC website at www.eeoc.gov/employers/eeo1survey/index.cfm.

Source: The U.S. Equal Employment Opportunity Commission

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